Anat Hakim | Senior VP, General Counsel and Secretary | Eli Lilly

Childhood in two cultures

I was born in Israel and my family moved to the United States when I was seven. I still have vivid memories of running in and out of bomb shelters during the 1973 Yom Kippur War. My father was drafted into the Israeli army and we didn’t see him for several months. My mom was pregnant with my brother and we moved in with my grandparents. Luckily, my dad survived the war and came home to us. My childhood was non-traditional in this way, and a few others, but in most other respects, it was a very happy one.

We came to the U.S. because my dad had the quintessential American dream. He used to draw outlines of America in the sand when we went to the beach in Israel and he was passionate in his belief that moving here would give him and his family a better chance at success.

We ended up in Skokie, Illinois, where I got my first taste of snow in the form of the blizzard of ’76. I didn’t know any English but picked it up and was fluent within a year. Though so many things were new and I often felt different in this new culture I was experiencing for the first time, I recall making friends and feeling accepted.

anat_hakim_eli_lilly
Anat Hakim | Eli Lilly

My parents worked their way up from the bottom. At first, we would spend many Saturdays picking through people’s garbage, for toys, furniture, whatever we could find that might be useful. For me, as a kid, it was fun and we often did it with one or two other families. I remember one time finding a game that someone had thrown out called “Don’t Spill the Beans,” which, to this day, I remember as one of my best Saturday finds!  We moved on from that life, when getting 50 cents to buy a treat from the neighbourhood ice cream truck was the highlight of my week, to a life that was ultimately more middle- to upper-middle-class, all through my parents’ sheer determination and hard work. That experience really set the stage for my own philosophy and approach to life.

Hard work and great mentors

When it comes to diversity and inclusion, one of the things that stands out in my mind is my parents. I was the only girl in the family, the oldest, with two younger brothers. My parents raised me to dream big and without any limitations or barriers. It was all wrapped up in the American dream: you’re here, you’ve got these talents, go for it. It never occurred to me that gender would or could be a barrier, so I had a lot of ambition and big aspirations.

While that is a great philosophy to instil in a young person, it does not mean there are no barriers. In my 27 years as a lawyer I don’t recall experiencing overt discrimination, but I always felt the need to be the hardest worker in the room to stand out.

Hard work alone isn’t enough, though, and I’ve also been really fortunate to find wonderful mentors—people like Arne Sorenson, now CEO of Marriott, and Sharon Barner, who is now general counsel of Cummins Inc. Sharon is one of those exceptional mentors who always supported and mentored women, and still does to this day. She was intentional about it; that, I learned, was key.

They and others at every firm and company where I’ve worked pushed me or pulled me along. And I know they helped me overcome bias of which I wasn’t always aware. Fast-forward to today, when, as a leader, I recognize the need to be intentional about helping and supporting others in their career journeys.

When you’re facing unconscious or conscious bias, hard work alone is not enough; you need people who are there advocating for you, helping you navigate. Leaders must make sure to be intentionally mindful of helping, supporting and recognising what the various people in your community and in your department need. I hope I can play the role for them that my mentors played for me—whether the people I’m advocating for are aware of my support or not.

Lessons in leadership

I like to read leadership and management books for fun; the subject has always fascinated me. Even so, I didn’t realize the true meaning of leadership until I went in-house. When I joined Abbott Laboratories in 2010, I was responsible for leading the patent litigation group globally. That was the first time I had a global team and really learned how to guide and empower others in their work. For me, a lot of what I did was (and still is) guided by instinct, but I also learned to develop and question my instincts by studying, listening to others, and watching what other leaders do well.

The most valuable skill of leadership that I learned is empathy. You don’t need power to be a leader. What marks you out as a strong leader is getting the right people in place who you trust and then handing power to them.  That’s when you get incredible results.

We have an incredibly diverse legal department at Lilly, and that type of empowering leadership tends to bring out the best in a diverse team. We encourage each person to bring their own experiences and skills to the table.

All the organizations where I’ve worked in-house, from Abbott to WellCare and now Lilly, have had strong representation among women and minority groups. It is something to be celebrated and it’s a continuous journey to progress on this front.

Even so, I have been struck by the exceptional and intentional commitment to diversity at Lilly, and the level of determination and focus starting at the very top of the organization.  It even struck me during my interviews for this job that people talked about bringing your whole self to work. That is something I have continued to strive for in the legal team.

Psychological safety

One of the first things I ask myself when I go to work somewhere is, ‘Is there a sense of psychological safety in this group?’ I am a big believer in creating a feeling of psychological safety within my teams. When you do that, people can be themselves—not only who they are now but who they’re becoming. They can disagree openly, and that leads to sharing. To me, psychological safety is reflected in a team that can openly disagree. That helps foster an environment where inclusion is a natural by-product because different viewpoints, experiences, and approaches are openly expressed. There is diversity of people’s experiences, people’s thoughts—and an atmosphere where everyone feels they can speak up. That’s how you get the best ideas and, ultimately, the best decisions.

When I reflect on what diversity brings to the table, I realize it’s about fostering a sense of inclusion. If you’re mindful of the fact that there is discrimination, that there is bias, and you’ve had to overcome it, you understand that you need to take concrete steps to build an inclusive culture, one that welcomes and supports differences. The result is a more creative, supportive and fun place to work.

Turning empathy into action

It’s been shown that companies with gender-diverse leadership deliver, on average, better financial performance than those with low numbers of women in senior positions. Lilly has been successful in boosting the number of women in leadership roles. Nearly half of our CEO’s leadership team is female.  Globally, women account for 50% of those in management roles globally, and our U.S. workforce is 29% minority group members.

Much of this progress stems from 2015, when Lilly began undertaking Employee Journeys—deep research into the lived experience of populations of Lilly employees. It involves a level of honesty and transparency you don’t often see in a major corporation.

We started with the Women’s Journey and have since used that experience and success to understand enablers and barriers for African Americans, Asians, Latinos and most recently LGBTQ employees. We’ve turned this understanding and empathy into action, so the organization can address unconscious biases to enable more career development opportunities for everyone. We have learned so much. We are just finishing up the fifth journey, for lesbian, gay, bisexual, transgender and queer employees.  This work has made a tremendous difference in our culture.

The Journeys represent a key element of Lilly’s approach to diversity and inclusion:  We treat it as a business challenge. Of course, D&I is about fairness, justice and so much more, but we don’t treat it as a “special case.”. We treat it as a business challenge that is as important as any other challenge the business may face.  And we’re transparent with our enterprise data.

How would you go about addressing a business challenge? You would be self-reflective, you would go out and benchmark, you would collect information, you would bring in the right stakeholders, you would invest in it. Those are all things we have done to improve D&I at Lilly. We are fortunate that our top leaders are consistently setting and stating publicly their expectations that we are going to have an inclusive culture, that we are going to hold leaders accountable, and that we will build inclusive and diverse teams.

In the legal department, we do a few other things that are unique to our team. We have partnered with Indianapolis area high school programs to strengthen diversity in the pipeline by exposing diverse students to the legal profession, and right now we’re looking at doing Lilly internships for law students. We also have some mentoring programmes for law firms and colleges, which helps us to empower earlier stage lawyers and law students and provide exposure to the opportunities that are available to them. We have also been holding fireside chats within the legal department, which give people on the team an opportunity to openly share their views on our culture and what aspects of it we can improve. We participate in pro bono activities and have also put our money where our mouth is, especially on the racial justice front. Lilly has committed over 25,000 employee volunteer hours and multiple internal initiatives over the next five years, and the Lilly Foundation has committed $25 million of community investment over the same time period. When we hire, we are mindful and intentional about considering a diverse pool of candidates – and ensuring a diverse panel of interviewers.

As General Counsel, I have a lot to live up to in meeting the D&I expectations of our leadership, but it is a thrilling challenge to take on. Diverse candidates bring strength to a team and people who have overcome adversity often make exceptionally strong leaders.

Nassib Abou-Khalil | Chief Legal Officer | Nokia

Many businesses have a diversity and inclusion (D&I) policy, but at Nokia, we prefer to think of inclusion & diversity. Inclusion is the foundation upon which diversity flourishes in an organisation. An environment where people feel they can be themselves and contribute to the best of their abilities is the surest way to attract more diverse candidates.

As Chief Legal Officer, I believe inclusion is fundamental. The first step is to ensure  people feel part of the team, to make them feel that they are valued, that they can contribute, that they can feel safe being who they are, and that they can bring the best of themselves to Nokia. If you don’t have that foundational belief in inclusion then diversity is just a statistic, and statistics without impact are meaningless.. Creating a safe space where our people  in every part of the organisation feel that they have a real chance to progress and be included is essential in encouraging diversity.

When I first took on the role of Chief Legal Officer, I’m sure everyone expected that I would appoint someone from my leadership team into one of the key roles in my organisation. Much to everybody’s surprise, I hired a person from elsewhere in the organisation. She joined my leadership team and created such a positive reaction in the team that when there next were open positions, the number of applications multiplied, and I had people from every part of the organisation apply. That sort of open environment encourages people to step up, apply for jobs and become more visible in the organisation by taking leadership roles.

Legal teams can be hugely influential in setting the inclusion and diversity agenda. The role we play in our companies, our influence, our ability to drive decisions, and the fact that we are involved in many discussions and embedded in the business in a significant way means we are uniquely positioned to influence the wider culture.

Coming Out for I&D

Corporate diversity initiatives are a journey that typically starts with tackling a particular issue, for example, improving gender diversity, before gradually broadening out to look at ethnic and racial minorities, people with disabilities, age gap issues, and other forms of diversity. I happen to be interested in all aspects of diversity, but being gay = I was keen on advancing I&D at Nokia to include our LGBT+ communities. One example of this work has been helping the Nokia LGBT+ employee resource group to launch the OUT Leaders programme. By stepping up as an ‘out’ leader and making myself visible within the organisation, I am helping to draw attention to the fact that you can be your authentic self and be included at Nokia. Shortly after we launched the initiative, I was appointed as Chief Legal Officer, which I see as a very positive message for both our leadership and the company.

However, I wanted the programme to become more than just one leader stepping out and speaking up. In the second phase of the programme, which we launched last November, we look at bringing something positive and giving opportunities to our leaders at Nokia by focusing on development, providing mentorship and networking opportunities, and creating the opportunity to design, develop and implement a project that will be sponsored by one of Nokia’s global leaders. Members of Nokia’s LGBT+ communities will join with external and internal people from our customer network, suppliers, the recruitment community, and some of our own senior figures to speak about what it means to be an ‘out’ leader and to develop your career. Hopefully, this will help the participants build their leadership skills and provide them with a mentorship opportunity from a senior leader in the organisation who will support them to develop and grow. It will also give them an opportunity to be visible in the organisation by profiling them in our internal communications, giving them an opportunity to develop and implement this project further.

Nassib Abou-Khalil | Nokia

As the project matures, it is moving from an aspirational idea to something that truly gives people in the LGBT+ community the tools and platform to succeed, to learn how to be a role model and to inspire others within Nokia. We want to cement the atmosphere that Nokia is an employer of choice for the LGBT+ community, that this community is encouraged to thrive within Nokia, and that Nokia takes the development of the LGBT+ community seriously.

I feel a responsibility toward the LGBT+ community. I have been fortunate enough to be successful in my career, but I also have lived some of the challenges that many LGBT+ people face, such as coming out in the workplace, to your family, to your friends. Granted, times have changed, and things have developed, but they haven’t changed that much. The struggles are still there. Things have improved, but we cannot speak of absolute equality. And when we look at the global workplace, I am even less sure that we have reason to be complacent. I felt a sense of duty and a sense of responsibility to be active in the LGBT+ space. That said, our LGBT+ initiatives are important for everyone. I want everybody in my team to feel that they can be their authentic self and contribute to their fullest capacity when they are contributing to the success of Nokia.

Going global

Businesses in Europe, and especially in the US, tend to have more I&D infrastructure. There are certainly more organisations – the likes of Diversity Lab and the Minority Corporate Counsel Association – to help advance the conversation. Typically, the major initiatives have been entirely focused on US companies, or the US offices of multinationals. The next step is to make sure we have truly global initiatives that acknowledge the different conversations happening at a local level. As a result, we are looking to work with Diversity Lab and pilot the Mansfield Rules 2.0 that can be measured based on our global operations. This will help us develop the playbook for this certification that applies to global businesses.

A year ago, we were the first multinational with a global presence to join the Minority Corporate Counsel Association. We are working to take some of our initiatives and export them outside the US, bringing them alive in a much more global scene. As with many of our initiatives, the objective is to partner with thought leaders, take established policies and frameworks, and see how we can work together to extend their reach.

Of course, this also applies to how we work with law firms. Given that we look at I&D from an inside-out perspective, I will be re-evaluating how we work with outside counsel and our panel firms. In my role as Chief Legal Officer, the immediate step for me is to develop measurable criteria that we expect our outside counsel to implement when they are working with us, and these will be around inclusion and diversity. We are thinking very hard about what exactly we will ask our law firms to do, and how we can measure it. Our aspiration is not just to talk about things, but to do things.

I am deeply grateful to both the MCCA and Diversity Lab for their support and partnership with Nokia and to the entire Nokia Legal and Compliance team for believing in and being committed to our I&D initiatives.

Louise Pentland | Chief Business Affairs & Legal Officer | PayPal

The business case for diversity has never been stronger, but we still need more progress on a global scale. Creating a workplace that’s committed to diversity, inclusion, equity and belonging is a journey that takes constant commitment, ongoing investment, and intentional action from everyone across an organization. Companies must focus not just on attracting a diverse slate of candidates, but also on retaining them and advancing them into executive, management, technical, and board roles.  Consistent demonstration of this commitment at the highest levels is necessary to set the tone and expectation throughout the rest of the organization.

For example, at PayPal, we’ve focused on building a diverse Board of Directors with years of experience and who provide a range of leadership perspectives. Our Board of Directors is currently 45% women and underrepresented ethnic groups. Our Employee Resource Groups (ERGs) also play an important role in ensuring we listen to the voices of all employees. We need to understand diverse experiences and ensure PayPal employees always feel supported, protected and included. By partnering with ERGs, we are better positioned to advocate for employees who are women, Black, Latinx and Hispanic, veterans, LGBTQ, specially-abled or disadvantaged. This diversity also strengthens our ability to innovate and to understand and better serve our customers.

Our work will never be complete – sustained advancements in diversity and inclusion require a consistent and holistic approach. It’s critical to our culture and to how we do business, and we’re committed to continuing to doing even more going forward.

Taking a stand

At PayPal’s core, we are a mission-driven, values-led organization. When something runs counter to our values, we must stand up, speak out and, importantly, take action. This naturally requires a strong partnership between the business and the Legal team. Given the recent proliferation of societal issues, and the rapid acceleration of innovation and technology, legal functions must be in lock-step with their partners – both across the business and in the public sector – to provide strategic counsel and identify risks. The success of this model can be seen in the many actions PayPal has taken over the past several years – from ensuring we pay equally across gender and ethnicity, to withdrawing from North Carolina in response to the passage of discriminatory laws against the LGBTQ community, to opposing discriminatory laws targeting immigrant communities, to taking stands on removing white supremacists and other hate groups from our platform.

Louise Pentland | PayPal

Recently, I’ve worked in close collaboration with PayPal’s leadership team to acknowledge and confront the systemic racism endured by our Black colleagues and customers for far too long. In response, PayPal announced a $530m commitment to support Black- and minority-owned businesses and communities through a multi-pronged initiative designed to help address the immediate crisis and set the foundation for sustained engagement and progress towards economic equality and social justice. As part of the program, PayPal committed $15m towards strengthening the company’s internal HR and D&I programs. Of this, $10m will be invested in university and high school recruiting, pro-bono engagements, public advocacy initiatives, and matching employee giving and volunteer hours. The remaining $5m will be pooled to be shared among PayPal’s Employee Resources Groups to help drive internal programming and community engagement aligned to the company’s mission to democratize financial services.

Building networks

Lack of diversity in leadership roles remains a challenge for the legal profession. Systemic racism is a topic on everyone’s mind right now and it’s more important than ever for us to do all we can to promote diversity and inclusion in the legal field. The benefits are clear – as companies diversify their workforces, they are able to serve more diverse customers. Diversity of thought and experiences allow us to uncover new ideas, challenge legacy processes and better solve customer pain points.

I’ve long been an advocate for mentorship and at PayPal, we’re constantly seeking innovative solutions to create better support systems and encourage greater connection. In developing the Women Luminaries Program in Singapore, for example, we set about to help address the gender diversity gap in technology. Through the program, we partnered with local universities to provide tuition scholarships, mentoring, internships, technical workshops and courses, and networking.

I came into this profession with no network myself, and without the privilege of personal or professional connections. In fact, I was the first in my family to go to college so my advancement as a lawyer has been a distinct combination of hard work, and mentors and sponsorsThe lack of diversity can, unfortunately, still be attributed to the fact that many people don’t have a network. I believe every lawyer with influence should be compelled to use their network to support under-represented lawyers, whether that’s introducing new law students to law firm partners, or advocating for diverse pipelines in law firms, or by simply serving as a mentor.

I believe it is important to not only ensure my own team is diverse, but that outside firms with which we work also have diverse representation. I am proud that the PayPal legal team has committed to the Mansfield Rule and for the 2019-2020 inaugural pilot, was one of only 13 legal departments to have earned the Mansfield Plus Certification. The primary goal of the Mansfield Rule is to increase the representation of historically underrepresented lawyers in legal department leadership by broadening the pool of women, racial/ethnic minorities, LGBTQ+ lawyers and lawyers with disabilities who are considered for leadership roles, open positions for lawyers, high-visibility work opportunities, and outside counsel hiring. This commitment went beyond our established annual diversity survey and extends it to each new matter. We have also created an internal Legal Diversity Council that meets regularly to discuss opportunities and initiatives, and to track our progress. We hope that PayPal’s commitment to important initiatives such as this encourages others to take similar action.

 

Jim Chosy | Executive Vice President and General Counsel | U.S. Bancorp

U.S. Bank is headquartered in Minneapolis, Minnesota, where the horrific killing of George Floyd occurred in June.  Immediately thereafter, conversation began within the bank and the law division about how we were feeling and what we needed to do. The tone was set at the top by our CEO, who highlighted the need for us to lead differently and better to address inequality.  Subsequently, the Bank announced multiple investments (over $100m) and initiatives to bridge gaps and address inequities.  Within the law division, we’ve launched a new program reflecting our commitment to racial justice and to standing against racism and working together with purpose to learn, grow, build community, and foster change within the legal team, the broader legal profession, and our communities. I feel a special responsibility in this as a corporate leader, a lawyer representing the legal system, and as a citizen of Minneapolis.

In-house legal departments have big role to play in positively influencing diversity with outside counsel.  Given our purchasing power, we’re able to drive change and I feel an obligation to do this with our law firms, which we consider an extension of our own in-house function. We do this in several ways, including participating in external initiatives, and through our internal Spotlight on Talent program.  We also request and measure diversity data from our law firms to help drive hiring decisions, and last year presented our first U.S. Bank “Invested in Diversity” award to one law firm, in recognition of its efforts and success with diversity.

Moving the needle on diversity and inclusion

One of the initiatives we have been closely involved with is Move the Needle (MTN), [a collaborative effort designed and funded with $4m to test innovative initiatives to create a more diverse and inclusive legal profession, facilitated by Diversity Lab]. I am proud to serve as a founding MTN general counsel and on the MTN Fund’s board of advisors.  The MTN concept is to test innovative diversity initiatives to create transformational change that has been lacking in the profession. Diversity Lab brought together five leading law firms, over 25 general counsel, and top community leaders to work together to develop new approaches to be tested over five years and hopefully serve as models for lasting change.

Importantly, the law firms have invested $1m each in the initiative, and have set aggressive, measurable and public goals in areas like recruitment, retention, work assignment, access to clients, and advancement to firm leadership.  Corporate departments support these firms along the way, backed by our significant collective legal spend. It’s no small thing for big law firms to commit (expose, really) themselves in this way, financially and with public accountability, and I commend them for their courage and bold thinking.  I’m excited about the prospects for MTN and hoping we can, actually, “move the needle” more so than in the past.

While we have a robust Diversity, Equity, and Inclusion (DE&I program) at U.S. Bank, we’re not where we want to be yet and need to keep working hard at it.  The program has several elements and we continually adjust it, keeping what works and discarding what doesn’t.  In terms of recent priorities, several originated with Diversity Lab.  For example, last year U.S. Bank was proud to be among the first companies to join the Mansfield Rule pilot for in-house legal departments which requires consideration of underrepresented groups for hiring and leadership roles and also outside counsel representation.  We just certified complete for the first year and have started the 2.0 version of the commitment.  We’ve also requested that members of our preferred outside counsel program, representing 40 or so of our deepest law firm relationships, agree to participate in the law firm version of Mansfield.  They also must have at least one diverse client team leader on our U.S. Bank account.  And I’m gratified to say that several firms adopted Mansfield in response to our specific request.

Talent spotting

I believe strongly in formal talent planning and mentorship or sponsorship as part of furthering diversity, and they’ve worked well for us.  At U.S. Bank, the law division participates in disciplined talent planning processes and also mentorship and sponsorship programs for professional growth and development over time.  The programs, some focused specifically on diverse employees, are not only good learning opportunities but they also drive retention and engagement.

We’re also involved with several talent pipeline efforts, such as law school internship, externship and fellowship programs and our own Pathways Summer Associate Program, a partnership with several preferred law firms to host diverse summer associates.  And we partner with outside counsel on the development of diverse, early-career lawyers.  For example, through our “Spotlight on Talent” program we invite preferred law firms to apply for the opportunity to showcase their diverse talent by conducting an in-person educational session for our entire department followed by meetings with our senior leadership and practice groups.  Afterwards, we work to create lasting relationships with the Spotlight “alumni”  with the goals of career advancement and engaging Spotlight associates on Bank matters.

Mentoring will certainly remain important as we re-adjust to a post-COVID world.  We’ll need to lean on each other and learn and grow anew as we navigate the future.  Some are concerned that economic difficulties caused by the pandemic will disproportionately impact women and people of colour within the legal profession.  However, I believe that most law firms and corporate departments fully appreciate the criticality of diverse and inclusive workplaces and have been finding creative ways to keep mentorship and other diversity efforts active during the pandemic and in a largely virtual environment.  We recognize that the new challenges brought on by this environment demand innovation and creativity, which diversity can help unlock.  But we do need to remain vigilant and make sure we don’t lose any of the progress we’ve made with diversity over time.

Hannah Gordon | Chief Administrative Officer and General Counsel | San Francisco 49ers

My journey into football really started with watching Hannah Storm host the NBA playoffs. Growing up in Oakland I’d always been a huge sports fan, so seeing a woman lead coverage of a huge sporting event captivated me.  At University of California, Los Angeles I became the first woman ever to cover football for [UCLA newspaper] the Daily Bruin. Covering football led me into internships at the Oakland Raiders and the NFL Players Association, and from there into media relations.

When I later went to law school, I knew wanted to keep my focus on sports, and in my early years as a lawyer [at Latham & Watkins’ San Francisco and New York offices] I worked primarily on player contracts and collective bargaining in the NFL. I was recruited to the San Francisco 49ers in 2011, right as the lockout was ending, and we were entering what was the last collective bargaining agreement. That was really a thrill for me, because I was from the Bay Area and it was a wonderful opportunity to go into a newly-created role where I would build out a day to day legal affairs practice there.

A universal language

One of the great things about sport is that it offers a microcosm of society. Football appeals to all ages, races and sexual orientations. The NFL fan base is more or less split 50:50 between men and women, offering a true reflection of the country. As a team we have season ticket holders from almost every state in the United States, and fans from all over the world. When it comes to D&I, that gives us a great power to help influence things and show how sport can be a positive catalyst for social change.

In my role as chief administrative officer, I have been at the forefront of the Niners’ community philanthropy, public affairs, and fan engagement work. A lot of these initiatives are really a celebration of the diversity of our fan base. For example, we have Women of the Niners (WON), a fan engagement platform and official fan club for women, which reaches several thousand female fans every year through its digital magazine. We also hold events like our virtual happy hour where our female fans can hear from beat writers who cover the team and discuss the upcoming season, as well as hear from our marketing department on some of the new initiatives that are coming out. We had rap artist Saweetie, who is a 49ers fan, join one of these chats. Her grandfather, Willie Harper, was a linebacker for the 49ers in the 70s and 80s so it was really cool to link that history.

We also have 49ers Pride, our fan engagement platform for the LGBTQ+ community and allies. A big part of that is making sure all of our LGBTQ+ fans know that they have a safe space here at the 49ers and that we welcome them as an important part of our fan base, while also encouraging all of our fans who are allies to speak up and show that we are one community. We participate in the San Francisco Pride Parade, hold watch parties in The Castro, and generally bring two very important parts of San Francisco’s cultural life – its football team and its vibrant LGBTQ+ population – together.

Beyond this fan engagement work we have looked to make a positive change to our communities through direct contributions such as social justice grants, looking at commercial relationships to make sure that our business is selecting vendors in a way that reflects racial equity, and even direct interventions through policy work. We endorsed Proposition 16 in California at the 2020 election, which would have removed the ban on affirmative action involving race-based or sex-based preferences from the California Constitution.

At the Niners we also have a diversity of interviewing policy, which means that we interview at least one person of colour and at least one woman for every single business opening. We also recognise that there has to be diversity on both sides of the interview table. If we want to attract diverse candidates, the panel of people who are making the selection needs to be diverse as well.

Mentor’s Playbook

One of the great initiatives at the Niners is the Denise DeBartolo York Fellowship, which provides opportunities for women in professional sports. Fellows are given exposure to many business divisions within the 49ers, and particularly to those where women have historically been underrepresented in sports. As an executive mentor to the programme, I have been privileged to work closely with many talented young women. Mentorship is something we all benefit from in our personal lives, whether it is offered by a supportive parent or a community leader. We also need that same support in our professional lives. Mentoring doesn’t have to be an ongoing, formal relationship between teacher and student. Some of the most useful mentoring I received came in one off conversations with people who were prepared to take the time to help me. That, for me, is the mindset of a good coach. You need to make sure you are always potentially available as a resource to others.

I began developing these views in my book, SZN of CHANGE: The Competitor’s Playbook for Joy on the Path to Victory. The book is my attempt to give people some of the tools that have worked for me, and to offer those who do not have a mentor they can call up and speak to a framework for how to think about their careers. It is best thought of a guided journal, with a structured plan for reflecting critically on what we’re doing and why. It moves from studying your own motivations and personality traits, to outlining a vision of where you want to go, right through to drawing up a game plan of how to execute this vision and make it a reality.  It also covers what I call “reading your clips”, which is all about how you take in outside information and understanding the difference between constructive criticism and noise that you need to tune out, and tips for “in-game adjustments” when things get tough. Finally, I look at recovery – just like athletes, all of us need recovery and self-care – and practice. How do we continue to use these tools going forward? These tools are a part of a long-term plan, and keeping a journal is something that can help people make sure the dedication to self-improvement sticks.

Obviously, the book is heavily influenced by my time in sports, and there is a simple reason for that. A lot of the tricks that help an athlete to overcome challenges and push on to success are equally relevant to business. For diverse candidates who feel the odds are stacked against them, I hope it fires them up to fight even harder.

Ivy Wu, head of legal for Greater China, DXC Technology

Digital transformation is a hot topic right now and DXC Technology is an industry leader in this field. We leverage technological innovations to deliver better business outcomes by driving new levels of performance, competitiveness and lower prices. Put simply, we work hard to make sure other businesses stay ahead of the curve when it comes to technology. 

The legal team has embraced this approach. As [DXC general counsel] Bill Deckelman said, the digital innovation tools that our department has had access to since 2017, [when DXC was formed through a merger of the recently spun-off Hewlett Packard Enterprise’s Enterprise Service segment and Computer Sciences Corporation (CSC)], represent a unique opportunity to position our legal team as global thought leaders in legal digital transformation.

From the very start of our journey we aimed to do something different, partnering with UnitedLex to help restructure the global legal team. At the time, this was the largest-ever managed services transaction in the legal space. By bringing in new technologies we have developed a far more agile way of working that enables us to cover more ground than ever before. We have created a digital platform housing legal research, templates and advice. This allows us to provide a lawyers on demand service for a range of matters, from documentation to compliance, from litigations to procurement. Supplementing this, AI-based legal tools and machine learning allow us to better predict risks, understand customers’ problems and improve performance.

This technology has undoubtedly improved our efficiency. It can streamline templates and playbooks, assist with negotiations, help with training and rationalise workflows. It also allows each team member to properly track their work in real time so the management team is constantly aware of the progress being made on a matter. This means management can identify gaps in our coverage and move to respond to potential issues faster than ever before.

Ivy Wu

It has also helped us show management the value our team brings to the company. We can track the value of each matter we are supporting, whether that is by managing litigation risk or contributing to new business. The feedback from business has been very positive. They are able to see that the cost saved or value added by the legal department far exceeds our budget.   

Technology reduces the barriers to collaboration across functions. It can be a useful way of working with various business units to identify pain points, opportunities and solutions. In fact, the new ways of working we have developed have been so successful that we plan to make remote working, at least to some degree, a permanent feature of the way we operate. Technology will not replace lawyers, but it will require a re-imagining of resources, both technical and personal. Legal work will place much more emphasis on the ability to collect, analyse and process relevant data.   

The push to introduce new legal technologies is to be welcomed, but there is still a long way to go. Many of the new tools that have come to market are very complex, do not allow for optimisation, and requires a big time commitment on the part of GCs to fully learn its functionalities. Of course, the more time you have to spend learning a new system, the less effective it is as a cost-saving tool. Team members may also need to repeatedly log in, complete registration forms, or provide other information.

International legal service providers should also consider customising their products to work in Mandarin, or tailoring them to fit local cultural usage. China is a very large market, and enhanced support for our lawyers would be beneficial to both domestic businesses and multinational companies.

There is no doubt that legal technology has helped everyone in the market improve their performance. Most interesting has been the impact it has had on the judicial system. The ability to file lawsuits electronically or attend virtual hearings has proved very successful in China. This is a very important development, especially for employees of multinational companies who are not able to be physically present during the course of a matter. Other developments are even more surprising. While previously it was very time consuming to notarise electronic evidence, we are now able to apply blockchain technologies to preserve electronic evidence.

There are a lot of changes taking place. Our mission in the DXC legal department is to understand these changes, learn as much as possible about the technologies powering them and, most importantly, to be at the forefront of any future change.

Carl Watson, general counsel – Asia, Arcadis

Arcadis may not compete (yet!) with Apple in the brand recognition stakes, but in the world of environmental engineering its right up there with the iPhone as the premier player in its space. For over 130 years, from its roots in the Netherlands, where it was an early pioneer in redevelopment of land, water and sea defence systems, the company has grown to become a leading global player in built asset and sustainability solutions, with a workforce of nearly 30,000 people spread over 72 countries.

In the Asia Pacific region, our consultants and engineers are regularly called upon to work on the types of projects that can make or break a country’s future, from protecting against coastal erosion to designing flooding protection systems to advising governments and stakeholders on master plans for smart city developments.

But, as with most global companies that have grown inorganically, there can be regional differences, and one has to be respectful of different ways of doing things. When I moved from my private practice in project finance to build an in-house legal team, I was very conscious that I might be seen as an outsider, someone who should be kept at arm’s length. Crucially, I needed to earn the trust of my new business management very quickly, and the easiest way to do that is to present yourself as someone who’s coming in to try to take their problems away. Going for the low-hanging fruit got me quick wins and showed I was someone who would make their lives easier.

To complicate matters, the Asian side of the business had little in the way of localised legal resource and so my first job was working out what talent we had within the organisation that I could leverage. There were nearly 4,000 people based across the Asian offices, and it seemed obvious that a fairly large number of them could be legal graduates who could find their way around a contract, even if they were not in my legal team.

Carl Watson

As a substitute for drafting new personnel into the team, I managed to borrow time from others around the business to help me build a new commercial contract review system – exactly the sort of quick win I was looking for. In the longer term, it was clear that technology was going to have to do a lot of the heavy lifting in the legal function.

As you can imagine, as a built asset consultancy we didn’t have much in the way of pure play legal tech, but like most organisations we have software licences for legally useful technologies. Even a ubiquitous office technology like the Microsoft O365 suite of products contains a large volume of very helpful stuff that can help GCs drive meaningful improvements and build momentum quickly. It may not be at the cutting edge, but it’s an incredibly effective way to build trust. Data visualisation platforms like Power BI can be linked into Excel and the other products in the Microsoft suite to produce clear dashboards. Even something as simple as that can add a lot of clarity and transparency and around what the function is doing to leadership. For example, we now generate automated utilisation reports that show the different client types we have served, the value of the contracts that we’re reviewing and the type of work we’re doing on those contracts. That means I am not only able to keep track of what the team is working on, but can show the business our return on investment or the savings we are making in terms of claims avoided. When you add those numbers together legal no longer looks like a cost.

GCs can fixate on having new systems without first understanding the tools they already have at their disposal. Knowing what you’ve already got is super important for any business leader, and that applies to both our talent management and technology. Ultimately, if you are going to ask the business for money to buy some legal tech it is your responsibility to check whether the same result can be obtained with a bit of research into the products you already own. This also demonstrates that you can use technology effectively to capture value.

When it comes to building trust, nothing is more important for a legal team than showing business colleagues it has their backs. Using technology to develop new and more robust ways of managing corporate governance is one of the best ways to do this. We have automated the approvals and governance processes for new work entirely by putting it all on a digitally-enabled system we coded ourselves in-house. Likewise, all of our governance and reporting records are now maintained through a digital platform that eliminates duplication of records and work streams, or the need to fill in multiple forms to do the same thing. Rather than using a number of operating systems globally that don’t talk to each other, we now have a much more joined up system.

It also helps generate real value to the business. For example, a project sold say in 2016 on the basis of a certain financial performance or risk profile may no longer be adhering to those assumptions five years later. If there’s a delta between the financial and risk performance then and now we can track that digitally through an automated project review process and take action. The upshot is that we’re not just reporting dry data. We’re looking at trends, we’re looking at root cause analysis through the types of claims that come into our business. That data is helping you learn lessons rather than perpetuate risks. That builds trust and confidence within the business and helps make them realise you are a reliable partner.

Everything in its right place

In its simplest form, Arcadis advises clients on their built assets, covering everything from services to manage their space to master planning and business case design. It also operates an architectural business, a landscaping business, a project and programme management business, a ‘pure play’ design engineering business, and a general business advisory and consulting practice that offers analysis, feasibility, delivery and implementation services to a range of built assets. With such a broad portfolio, developing and implementing a digitalisation strategy becomes hugely important.

The enlightened contractors we work with are shifting quickly into the use of technologies. We’re conscious of the pressure that places on us to evolve. We don’t just want to keep up with them, we want to be ahead of the game, selling digitally-enabled consultancy services that allow our clients to do more and better things with the information and analytics we can provide. Whether that involves using drone technology and advanced camera technology to provide remote access for site-owners or decision-makers sitting thousands of miles away, or offering our insight on asset performance through our Arcadis GEN brand, or through platform-led, subscription-based models where our clients can customise the expertise and experience they get from us, technology is going to be at the heart of our future and we have invested in the in-house capabilities and product development skills to deliver.

In short, repetitive tasks are being replaced by focused automated processes and platform solutions across the business, and the legal function should be no different. To maintain relevance in our digital future, we have to stay close to the business and keep our eyes open. But we need to have the bandwidth to keep our eyes open.

For example, it is just not efficient to have a senior in-house lawyer doing mundane contract work. I want my senior lawyers helping the business win big mandates, avoid big claims, navigate new legislative headwinds or develop digitally-enabled, client-facing services. Having them spend time on basic contract reviews is a problem, the solution to which can be using technology to do the same job, or it can be drawing on back-office support centres in markets that have a lower operating cost.

The real danger is using tech for tech’s sake. Digital tools are a big part of driving efficiency, but I’m a believer in a razor sharp focus on legal operations, you also need to look at the general optimisation of your cost and operating model via standardisation, automation and cost efficiency. If you can use technology to get where you need to be then that’s great, but it is a mistake to focus too narrowly on that. Your goal as GC is not having technology, it is ensuring the business gets quality, accessible advice that delivers value for money.

Faz Hussen, general counsel and director, government relations, McDonald’s

Most of our software is built in-house and customised for the legal team’s own use. Using home-grown software has two main advantages. It is obviously much cheaper, and developing our own in-house software means that we can hedge on business costs as opposed to getting them signed off for external technology.

Perhaps a bigger advantage is that internally developed technology can be customised to match systems we are already familiar with. That will ensure other business units can seamlessly work with the platform. Working with customised software is much more intuitive and user-friendly. When you take on technology from external sources there is always going to be a process of learning and testing.

Working with external providers also means the legal team loses some degree of control over the software. For example, a significant provider of due diligence software once decided to shut down its operations in Singapore. We lost access to the whole system and had to suddenly find an alternative provider. This was a major exercise, and it meant we had to get used to the intricacies of a new system at short notice. That is the disadvantage of external providers. You simply cannot pre-empt or control what they are going to do, and even things like maintenance or updates are out of your control.

In a previous role I worked at a public body in Singapore that concerned itself with science and technology, including in AI and other blue-sky technologies. Protecting intellectual property was a huge aspect of that work, and it has taught me that IP is critically important when it comes to developing legal tech. I believe that, especially for bigger companies, it is always good to own the IP on anything you use internally.

However, there are areas of technology where we cannot build our own systems. As you would expect, McDonald’s has a long list of compliance processes to go through. This process involves many people across a number of different teams. It must also synchronise with the compliance checks across the company, so for this type of exercise we are following the policies and systems of the global business.

For pretty much anything else we use our own technology. We have built a document tracking system that checks all our contracts for things like date of expiry and gives us a prompt so we understand where in the contract cycle a document sits. It is also useful in that it tells us which counterparties have we given any limitation or liabilities to.

For the most part, our forms tend to be pretty standard, so while the back end will be specific to each vendor that we are dealing with, the main boilerplates are very consistent. That means we can use software that focuses on tracking documents and sending us reminders. Some of my peers at other organisations are starting to use AI for more cookie cutter stuff such as NDAs, but for us it is still all done by the internal legal team, including paralegals.

Our process for implementing new technology starts with recognising the need for a particular piece of software. Whether that software is going to track contracts, bring in GDPR compliance or handle more complicated work, you need to identify the need within the organisation first of all. We then look at how this can be introduced in a useful and user-friendly manner, drawing up a customisation and implementation plan to help us understand what the software should look like. This latter stage will almost always involve conversations with the IT department.

This has served us well so far, but inevitably we will reach a point where our tech needs outstrip our capacity to produce solutions internally. For example, it will become increasingly important to have software that can supervise and track user data and user rights. These days, everyone wants to know what their data is being used for and to have the right to choose what parts of their data is logged. Having software to keep track of this helps to share that obligation or responsibility with the consumer.

Per Hoffman, vice president and head of legal affairs and sourcing, North East Asia, Ericsson

Asia is a very impressive part of the world where people are generally more technologically driven. It is this drive that motivates companies to continuously innovate. Asians are generally early adopters of tech, and customers are very advanced when it comes to embracing new technology.

When I compare Asia to Europe everything is on a much larger scale. The pace of innovation is unprecedented. Technology is being embraced across Asia, but it is China that is leading the way in technological innovation and development. The pace of development in China is particularly interesting.

For example, when it comes to moneyless payments, China is the most advanced market in the world. I rarely need to carry a wallet anymore as everything can be paid for via a mobile phone. Beijing is one of the biggest startup hubs for tech companies and a leading place for AI technology, research and development. Generally, the consumer and enterprise markets are massive, and therefore the potential for developing and implementing tech is apparent.

Ericsson has an established presence in China, where it occupies nearly half the market for mobile systems. In recent times, Ericsson has strengthened its market share by winning 5G contracts with three major operators in China.

The importance of technological innovation has been cast into the spotlight in recent months. Legal teams across Asia have embraced standardised technology to remain connected. We are using Microsoft Teams and SharePoint products. These platforms provide a collaborative area, where teams across the region can work together, for example to review documents. We are considering introducing a new e-billing system when working with our external law firms. From a contract management perspective, we have various repositories for sales and sourcing agreements.

Today, there are contract databases where you can search for templates and find various clauses. The next step will be AI based search engines, where the platform is itself intelligent and an evolving algorithm informs the search results. It is quite amazing to think about the opportunities associated with AI when applied to legal work. We will eventually be able to predict problems before they arise; we will know if something may cause an issue in a contract before finalising a deal.

Despite all the advantages brought by legal tech, going completely digital this year has not always been an easy task. Technology cannot replace the atmosphere of a meeting room or the human connections shared between individuals. Working remotely also makes it more difficult to introduce new employees into an office. You learn a lot from seeing how members of a team behave and react to others.

Nevertheless, technology can also be used to bring legal teams together. Managing legal operations across five countries means video conferences and meetings are crucialPreviously, we spent a lot of time travelling to meet internal stakeholders, customers and suppliers. Travelling would take up a significant amount of time. But since the pandemic, people have adjusted. One positive is that meetings are typically condensed and well prepared. In this sense technology has driven efficiency, or at any rate it has led to people using their time more effectively.

As we look to the future, technology is expected to play a key role in improving legal services, and within the next five years artificial intelligence will play a significant role in transforming the legal profession. As thing stand, it is rarely used by legal teams, but the potential this technology has is revolutionary.

Greg Chew, general counsel and chief legal officer, Nanyang Technological University (NTU)

Legal innovation is not only about technology, but the way lawyers operate. Most lawyers used to see an in-house role as a way of having better work life balance – this has changed and so have the expectations around them. To be a legal innovator you need to be a solution provider. Technical expertise is a given, being a solution provider is the next step, and the final and more significant part of legal innovation is being a thought leader.

Even though Nanyang Technological University, Singapore (NTU) is a public funded university and a charity, we have leveraged our digital tools very significantly.

When I joined NTU two years ago we were getting contract approvals through email or manually by paper, with several signatories required at the executive committee level. We retooled Adobe Sign, our e-signing platform, to use it, in parallel to e-signing, as an approval workflow system. We were able to do this by using existing licenses, and the new process has been extremely successful and well received.

The lesson is that legal innovation doesn’t always mean spending a lot of money.

The second tool we implemented is Convene, a piece of board management software. We transformed our governance architecture by migrating, as of late 2019, our resolutions, meeting minutes, and corporate instrument documents to this platform. Previously, these documents were circulated by emails. This is still fairly novel for a lot of organisations, and possibly for universities which tend to be slower to adopt certain technologies. We wanted to demonstrate that we could move ahead despite this.

Greg Chew

In most organisations, if you need IT support you log a ticket, and someone will get back to you to say “got your ticket”. We realised we could leverage this system as a workflow tool, not only to track case assignment to, or workload of, our legal officers, but to better understand data analytics – the quantity and quality of the work we’re doing. For this we used a platform called ServiceNow, an enterprise workflow tool.

This system was not ordinarily meant for that purpose, the employees that use it are IT, housing and facilities, the construction team etc. but we leveraged on the platform and licences that were already there. We have now gone digital for legal support requests.

We also embarked on legal process outsourcing (LPO) to handle growing contract demands, which you might think would be based in Asia but is in fact based in Europe. Legal innovation is not confined to home locations, especially with our current global situation.

In future we will look to implement a chatbot for legal help, so questions like “How do I get my contract approved?” and “Where do I get a template for this NDA?”  can be processed. NTU has about 10,000 staff at the University and is the number 47 ranked institution in the world according to recent rankings. We want robust systems and processes that match our research and academic standards and ambitions.

Legal tech challenges lawyers to add value beyond what they ordinarily do. The things we were spending a lot of administrative time on are now being absorbed by legal tech, so we really need to show the value that we add. In the context of new legal tech coming in, we would rather preserve headcount and leverage technology than grow headcount, but at the same time, we want to upskill team members so we don’t have to deal with rightsizing when the time comes.  We can say we will invest more in technology instead of hiring more people and add skills we don’t have today.

As lawyers we can still be very traditional in our mindset; we see ourselves as subject matter experts and are typically conservative going into fields we don’t know. Some of the Singapore law firms are now realising there’s a gap in the market and have now started to set up companies as spin offs from their own law firms. They’re limiting those companies to legal tech, with set up of legal tech tools which they can offer to their clients.

But what we need to do as a profession is explore how we work in adjacent fields that are not necessarily related to our subject matter expertise. Over time automation and AI tools will get better, so the question is, what is the gap the lawyer has to fill? Those who are very specialised (like tax lawyers) will continue as before. But what does the other type of lawyer do? What’s different about them? I think they’re the ones who will define the future of lawyering.